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How does video conferencing work?

Devin August 2, 2019
skype9

Videoconferencing, unlike other Internet services, does not rely on standard protocols (languages). Everyone goes to their little sauce, and that’s why I told you above that the systems were not compatible with each other. (Unlike other technologies such as email that rely on standards: no matter what software you use you can communicate with someone else who uses mail software different from yours) .

On the other hand, very often video and audio streams are coded with standard standards. For example, video and sound are very often encoded/decoded in MPEG, but again, sometimes some develop their codec

Video conferencing equipment

Equipment

Here is the equipment that must be used to set up a video conference: (this is the material for each stakeholder or group of stakeholders)

  • A screen: to see the other speakers,
  • An audio system: to hear other speakers,
  • A camera or webcam: to be able to film the speakers,
  • A microphone: to record the conversation of the speakers.
  • And finally, a system capable of managing everything and making everything communicate.

There are 2 possibilities:

    • All this material is connected to a computer,
    • Either this equipment is independent; everything is connected to a videoconferencing system.
    • Here is the role of this videoconferencing software
  • The first role is to connect the various stakeholders. (we will have to communicate them)
  • Another role is to send video and sound to others.
  • It is also to receive the image and the sound of others and to display them and make them heard.

Some software like skype  has much more advanced options, such as:

Display the person speaking on the screen (and hide the others).

Tile the different speakers,

Allow a live written dialogue between people (without all stakeholders can see it)

Share your screen,

Take your hand at a distance,

View documents,

Allow editing documents remotely,

The different stages of a videoconference

  • First, a reminder of what is done in the “real” life, to make a meeting:
  • We must find a date available for everyone,
  • You have to book a meeting room,
  • Participants must be notified of the location, date and time of the meeting.
  • Then the day of the meeting, the different participants will go to the meeting room.
  • To connect the different speakers of the meeting, you have to put them in the same room. Attention, here I do not speak of physical room, but of a virtual meeting room, on which each of the speakers will come to connect. (some talk chat room).
  • To be able to have a room, you have to ask the concierge. Again, often, this janitor is not physical. This is a virtual concierge but has kept the word concierge.
  • Once the meeting manager has booked a room, he will send the connection settings to the various speakers:
  • Number of the virtual room,
  • Code or password of the room,
  • Time and date of start of the connection.
  • At the indicated time, the various speakers will connect to this room and be put in relation.

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